Manager

As a manager, you have additional responsibilities to the University and to your staff.  Questions regarding manager responsibilities may be directed to the Workforce Management Organization at (504) 865-5280 or wfmo@tulane.edu.  You may also view our Workforce Management Organization Contact List.

ANNOUNCEMENTS

• UPDATED PAY GRADE STRUCTURE FOR CLASSIFIED STAFF EMPLOYEES JULY 1, 2012.
  
  On July 1, 2012,  Tulane University updated our salary structure to keep pace with the changing economic conditions and to ensure the University’s continued competitiveness in the recruitment and retention of qualified staff employees.  A copy of that structure for both standard 37.5-hour work week and standard 40-hour work week by pay grade is provided on Workforce Management’s web site. 
  
  Any employee who inquires about the pay grade assignment of his/her job is encouraged to speak directly with his/her supervisor. 
  
  Questions about the University’s pay philosophy may answered by referring to the Compensation Resource Guide, which may be accessed via this address:  http://tulane.edu/wfmo/compensation/guide.cfm
  The Compensation team within Workforce Management is also available to assist anyone with questions about our compensation program.
  Cheryl Avera or Eva Morris are the team members who are ready to assist you.
  
  

•  Important Dates
  

  Reclassification Meeting	Week of June 3, 2013
  WFMO Packet Deadline	Friday, May 3, 2013

  
  

  Questions should be directed to Compensation Administration at 247-1714 or 247-1715.

MANAGER INFORMATION AND RESOURCES

DEPARTMENTAL EMPLOYEE FILE RETENTION GUIDELINES

Managers are reminded that all original documents (i.e. performance reviews, signed job descriptions, etc.) should be submitted to Workforce Management for the official employee personnel file. While managers are encouraged to retain a copy of such documents for reference and discussion with employees throughout the year, they are reminded to be mindful of the confidentiality of such documentation. In all instances, the confidentiality of employee information should be protected. Copies of documentation should be disposed of via shredding. Questions regarding the creation, retention, and disposition of any employee record should be directed to Cherryl Avera in WFMO at 247-1715.

REQUEST TO FILL A POSITION

Managers should refer to the following links when requesting to fill a position.  You will find information on writing job descriptions, job class codes, job reclassification requirements, and completing a Personnel Request Form (PRF).

• Compensation Resource Guide
• Job Description Tools and Information
• Reclassification Committee
• PeopleFlow (PRF processing)

JOB POSTING, APPLICANT REVIEW AND SEARCH WAIVER REQUESTS

An approved Personnel Request Form (PRF) will prompt the posting of a position in TulaneJobs;  will grant approval for a Faculty hire or search; or will grant approval to begin the Search Waiver process.  You will find information on using the TulaneJobs Employment System, reviewing applicants, and more.  Search Waiver requests should be handled with the Office of Institutional Equity directly.

• Departmental Hiring Guidelines
  
  

COMPLETING A PERSONNEL ACTION FORM (PAF) FOR AN APPROVED NEW HIRE, REHIRE, OR TRANSFER

Once a candidate has been identified, approved for hire and accepted the position, Employment will return, via PeopleFlow, a Payroll Action Form (PAF) to the original Personnel Request Form (PRF) Initiator for completion.  Initiation of the New Hire PAF will trigger the creation of an e-mail account and Tulane ID number.  After receiving required approvals, the PAF will be held in Orientation until the new employee has attended Orientation and completed necessary paperwork.  Once the Orientation process has completed, or if it is not required, the PAF will be forwarded to Payroll for final processing and addition to the Workforce Management Payroll database.

• PeopleFlow (PAF processing)
• E-mail, Tulane ID, Blackboard, and Gibson Online Accounts
  
• Faculty Orientation
• Staff Orientation
• Managers Orientation Checklist
  

CURRENT EMPLOYEES

The links below provide resources and information for interacting with current employees.  These include time sheets, Payroll Action Forms (PAFs), discipline and counseling forms, and more.

• PeopleFlow (PAF processing)
  
• Manager Resources
• Performance Management
• Time Control Listing
• Time Reporting
• Combined Labor Report

TERMINATING EMPLOYEES

Supervisors in the process of separating an employee or terminating an employee should handle the following:

• Checklist for Separated Employees (.doc)
• PeopleFlow (PAF processing)
  
• Time Reporting
  
• Contact Employee Support at 865-5280 prior to terminating employees.