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SAC CONSTITUTION

 

Article IV – Officers

A. TERM OF SERVICE

  1. An officer’s term of service shall be one year (or a portion thereof for an election to fill a midterm vacancy). The term of service for regularly elected officers shall commence on July 1. The term of service for all outgoing officers shall expire on the date of the first meeting following July 1 at which officer positions are assumed by incoming officers

  2. Officers may serve up to three (3) consecutive terms and may thereafter be re-elected as officers after a one-term break in service.

  3. If an officer other than the chair resigns or cannot otherwise continue to serve as an officer for any reason prior to the end of the applicable term of service, an election will be held (conforming as nearly as practicable to the requirements of this article) to fill the position for the remainder of the applicable term.

  4. If the office of chair becomes vacant, the vice chair shall assume the position and duties of chair and the council shall elect a new vice chair as soon as reasonably practicable. If the offices of chair and vice chair concurrently become vacant, the council shall elect a new chair and vice chair as soon as reasonably practicable. In the event that this occurs, the election coordinator shall call a meeting of the council for the express purpose of electing new officers.

B. DUTIES OF OFFICERS

  1. Chair. The duties of the chair include but are not limited to:
  1. Presiding at all meetings and implementing the constitution and  standing rules of the council.
  2. Referring questions of interpretation of the constitution and standing rules of the council to the constitution committee.
  3. Calling regularly scheduled meetings or special meetings of the council; calling special meetings of the council upon the petition of a majority of the voting members of the council.
  4. Distributing the minutes of the meeting following approval by the council.
  5. Creating and appointing members of ad hoc committees.
  6. Appointing or nominating representatives to the university boards, committees and councils.
  7. Calling meetings of the officers to establish temporary or interim policies regarding matters not covered by the constitution and standing rules.
  8. Requesting the cooperation of department heads in allowing representatives to attend meetings and perform duties as members of the council.
  9. Serving as a voting member of the university senate benefits committee and the university senate committee on committees.
  10. Participating for one year as an ex-officio member of the council with full voting privileges following conclusion of term as chair.
  11. Casting tie-breaking vote as necessary; otherwise the chair does not vote.
  1. Vice Chair.  The duties of the vice chair include, but are not limited to:
  1. Assuming all of the duties and powers of the chair at any meeting in the absence of the chair.
  2. Assuming the duties as assigned by the chair.
  3. Representing (or designation another council officer to represent) the council at meetings of the university’s board of administrators.
  4. Voting as a representative, as applicable, unless such person has assumed the office of chair.   
  1. Recording Secretary. The duties of the recording secretary include, but are not limited to:
  1. Recording and retaining minutes of all meetings of the council, including attendance by name and district.
  2. Ensuring transmittal of minutes of council meetings to members of the council prior to the next meeting.
  3. Obtaining an accounting of the council’s funds.
  4. Voting as a representative, as applicable.
  1. Corresponding Secretary. The duties of the corresponding secretary include, but are not limited to:
  1. Conducting all correspondence internal and external to the council, including but not limited to:
  1. Notifying representatives of council meetings.
  2. Polling members for votes and opinions on critical or time-sensitive issues as requested by the chair.
  3. Notifying council officers of all correspondence.
  4. Maintaining a current list of council committees and committee members.
  5. Maintaining a current list of council representatives appointed to the university boards, committees and councils.
  6. Corresponding with university publications, including faculty, staff, student and departmental media.
  1. Preparing the agenda for each meeting.
  2. Voting as a representative, as applicable.
  1. Election Coordinator. The duties of the election coordinator include, but are not limited to:
  1. Maintaining a current list of council members, including a list of council members by district.
  2. Serving as chair of the election committee.
  3. Calling for a review of the council’s structure and composition annually.
  4. Voting as a representative, as applicable.

C. ELECTION PROCEDURE

  1. All representatives who have served at least one year are eligible to become officers.

  2. In the spring academic semester of each year, the chair shall convene an officer search committee consisting of three then-current voting members of the council for the purpose of identifying nominees for officer positions. The officer search committee shall solicit the eligible members of the council for nominations.

  3. The officer search committee shall collect all nomination and contact each nominee to obtain acceptance of the nomination. Nominees who accept their nomination shall be included in election ballots.

  4. Election of officers shall be conducted by secret ballot at the last regularly scheduled meeting prior to July 1 of each year.

  5. Each representative may cast only one vote per candidate and may vote for one candidate for each officer position.

  6. Ballots shall be collected and counted. The candidate receiving the most votes in each officer election shall assume the applicable officer position.

  7. If the chair is eligible and willing but is not re-elected, the chair becomes an ex-officio member for one year, with full voting privileges.

  8. When a representative is elected chair, such person will have only the limited voting privileges of the chair. A representative elected as chair will appoint the next eligible member of the proxy representative pool from the chair’s district to fill the vacancy for the remainder of the applicable term.

  9. If an officer other than the chair is eligible and willing but is not re-elected, such a person shall complete their unexpired term as representative or member-at-large, as applicable.

D. REMOVAL

Any officer may be removed from office upon a three-fourths vote of the voting members of the council in attendance at a meeting at which a quorum is present.

 

Citation information:

Page accessed: Tuesday, September 23, 2014
Page URL: http://tulane.edu/sac/article4.cfm

Tulane University, New Orleans, LA 70118 504-865-5000 website@tulane.edu