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Material Transfer Agreements

 The transfer of materials to and from academic laboratories is governed through the use of documents called Material Transfer Agreements (MTAs). OTT has prepared a short and informative Material Transfer Agreement Tutorial that describes why MTAs are necessary, outlines the policies governing the transfer of materials created with government funding, and provides an overview of an investigator's role and responsibilities for the exchange of research materials.

 

To Receive Materials

Following a request for research materials from a colleague, his or her academic institution/company may send a Material Transfer Agreement (MTA).  All incoming MTAs need to be reviewed by the OTT and signed by an individual authorized to sign on behalf of the University.

If the MTA is a Simple Letter Agreement for Transfer of Non-Proprietary Biological Material:

Tulane has entered into a standing agreement with a number of Universities to transfer non-proprietary biological research materials under a Simple Letter Agreement for Transfer of Non-Proprietary Biological Material (view a sample in Adobe Acrobat PDF). Please sign the copies of the agreement received from an academic institution in the appropriate area as the "Recipient Scientist," and then forward the original signed copies to the OTT. Please provide contact information so the OTT can notify you when the MTA has been signed on behalf of the University and is ready to be picked up from the Office.

For all other MTAs:

In order to process an MTA received from an academic institution that is not the Simple Letter Agreement format or to process an MTA received from a company, the OTT requests that the receiving Tulane investigator be available to speak with an OTT staff member to provide the requested information. Please forward all proposed MTAs to the OTT by fax (988-2473), campus mail at TB-32, or in person to the Tidewater Building, Suite 1400.

OTT will review the MTA, negotiate any necessary terms of the agreement with the provider, and have the MTA signed on behalf of the University. Please provide contact information so the OTT can update you on the status of your MTA.

 

To Send Materials

Whenever research material created by a Tulane investigator is to be sent to a colleague at an academic institution or a company, a Material Transfer Agreement (MTA) is needed. An MTA is an important agreement that ensures a Tulane investigator is given the proper credit for his or her work in developing the material, ensures that any obligations to a research sponsor are met, protects intellectual property rights associated with the material and limits the liability associated with the transfer.

The format of an MTA depends upon whether the material to be transferred is proprietary or non-proprietary and whether the recipient's organization is an academic institution or a company. "Proprietary material" is defined as material subject to contractual regulations or patents and/or patent applications. Please contact the OTT at 988-6962 if you have any questions regarding the proprietary status of your research material.

If you are sending non-proprietary/unpatented biological research material to a colleague at an academic institution:

Please complete the Simple Letter Agreement (view Adobe Acrobat PDF), send two copies to the recipient scientist for signature by both the recipient scientist and an authorized official of the recipient organization, and then return the two signed copies to the OTT for signature. Please provide contact information so the OTT can notify you when the Simple Letter Agreement has been signed on behalf of the University and is ready to be picked up from the Office.

If you are sending proprietary or patented biological research material to a colleague at an academic institution on this list:

Tulane has entered into a standing agreement with several universities to transfer biological research materials under the UBMTA Implementing Letter. Please complete the UBMTA Implementing Letter (view Adobe Acrobat PDF), sign two copies as the "Provider Scientist," and forward both copies to the recipient scientist for signature by both the recipient scientist and an authorized official of the recipient organization. Request that the recipient scientist return one signed copy of the agreement to you. Please forward a copy of the signed Implementing Letter to the OTT via campus mail (Office of Technology Transfer and Intellectual Property Development, TB-32) or by fax (988-2473) for our records.

If you are sending proprietary or patented biological research material to a colleague at an academic institution not on this list or to a colleague at a company:

Please contact the OTT at 988-6962 so we may prepare an MTA.

Tulane University, New Orleans, LA 70118 504-865-5000 website@tulane.edu