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OGPS/GSSA Student Travel Grants

Tulane's Office of Graduate and Postdoctoral Studies (OGPS), in cooperating with the Graduate Studies Student Association (GSSA), awards a limited number of travel grants for graduate students to present at a professional conference.

Requests for funds must be received before travel is initiated. Funds may be requested before formal acceptance to present is received, in which case a conditional award is made. Eligible travel costs include airfare, conference registration, and transportation (parking, taxi, rental car, train pass etc.). Travel funds are also available through some Dean's Offices.

Awards

Students are eligible for awards up to $500 per academic year. The following grant options are available.

  • $500 once per year or $250 twice per year for presenting at a conference.
  • $200 once per year for attending a conference.  You can use one $200 attending award and one $250 presenting award in a year.

Funds will be proportionally distributed each semester among all applicants; award amounts may very each semester.

Application Materials

Application materials are available on the GSSA website.

Deadlines

Applications are accepted three times per year, and the dates for the 2013-14 Academic Year are:

  • August 15, 2014 for travel in the fall (September through December)
  • December 15, 2014 for travel in the spring (January through April)
  • April 15, 2015 for travel in the summer (May through August)

The deadline for the Summer 2014 travel period was April 15, 2014. All awards have been distributed at this time.

Note: an application should be submitted  by the appropriate deadline even if acceptance notification is pending. In these cases, OGPS and GSSA can make conditional grants contingent upon receipt of notification. If the paper/poster is not accepted, the grant will be withdrawn.

Applications should be submitted via the GSSA website by 5:00 p.m. on the due date. Awards will be announced via e-mail approximately two weeks after the deadline.

The Reimbursement Process

The travel grants are awarded on a reimbursement basis to the awardee. The GSSA/OGPS Travel Award only reimburses transportation and registration costs. Keep all ORIGINAL receipts from your trip and submit them to OGPS within 30 days of completing travel; failure to do so may result in a forfeiture of your travel award. 

If you are seeking reimbursement for your airfare, submit your boarding passes and your flight itinerary. If OGPS is not paying for your airfare, submit a copy of your boarding passes as proof of travel. 

Please assemble your reimbursement packet as indicated on the Travel Reimbursement Checklist. The Travel Itemization Form should be filled out according to the example. Please do not put your SSN on forms.

Submit receipts to OGPS at the Provost's Office: Room 200, Gibson Hall. 

It takes approximately 2-3 weeks for OGPS to receive checks from the Accounting Office after reimbursements have been submitted. OGPS will email you once your check is available for pick-up at the Provost's Office.

Tulane University, 200 Gibson Hall, 6823 St. Charles Avenue, New Orleans, LA 70118 504-247-1213 ogps@tulane.edu