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EQUIPMENT TRANSFER INFORMATION

Facilities Services will not move or dispose of any equipment that may contain or be contaminated with hazardous materials unless it has been approved by the Office of Environmental Health & Safety (OEHS).  This applies primarily to lab equipment such as refrigerators, freezers, centrifuges, ovens, incubators, lasers, biological safety cabinets (BSCs), laminar flow workstations (LFWS), etc.   


Please note that BSCs should have internal (paraformaldehyde) decontamination prior to moving/disposal; also BSCs must be re-certified if they will be used in another location.   Please contact the OEHS to arrange paraformaldehyde decontamination or certification.

Supervisors/Principal Investigators (PIs) are responsible for preparing potentially contaminated
equipment so that it is in a safe condition whenever the equipment is transferred (moved, serviced, shipped, or disposed).  Preparations include decontaminating equipment and surfaces and removing hazardous materials (chemicals, radioactive materials, biological materials, blood, sharps, etc.).  The department or unit responsible for the equipment shall bear any costs associated with equipment transfer including the costs of hazardous material disposal, cleanup, decontamination, and any regulatory fines if they fail to prepare the equipment as required.

Once the equipment is decontaminated, the responsible Supervisor/PI must complete an Equipment Transfer Certification form and submit it by e-mail to the OEHS.

Upon receipt of a completed Equipment Transfer Certification form, OEHS personnel will inspect the equipment and if all contaminants have been adequately removed, a green sticker will be placed on it.

The sticker will indicate that the piece of equipment has been inspected by OEHS and is approved for transfer.

IMPORTANT NOTES:

Please note that an IT must be issued to Facilities Services by the Supervisor/PI to have the equipment transferred.


Any department that is either relocating or disposing of equipment that bears a Tulane Asset tag (bar code) must inform Property Management (Uptown 865-5219; Downtown 988-2742) so that inventory records can be edited accordingly. Please review Property Management Policies and Procedures found at
http://matmgmt.tulane.edu/pm/. Asset change forms (found in the "Documents & Forms" section of the website) must be completed and sent to Property Management so that they can either transfer the asset to a new location or retire it if it is being discarded.

 

Call the OEHS at 988-5486 for assistance if:

Hazardous materials cannot be removed from equipment.

Equipment that contained hazardous materials cannot be decontaminated.

You have questions about disposal, transport, or transfer of chemicals or radioactive materials.

For transfer of biological materials such as select agents or toxins, contact the Director of Biosafety at 988-0300


Click here to download an
Equipment Transfer Certification form.

Tulane University, New Orleans, LA 70118 504-865-5000 website@tulane.edu