License to Save

April 28, 2003

Mark Miester

It's spring and a young person's fancy turns to thoughts of discounted software? Technology Services, in partnership with the purchasing department, has for several years offered faculty and staff site licenses for popular software titles at dramatically discounted prices. Microsoft Office, Adobe Photoshop and Acrobat, and Macromedia Dreamweaver are just a few of the titles available, some at savings of an astonishing 90 percent off the retail price.

While many faculty and staff members take advantage of the university's software licensing programs, according to Adam Krob many others on campus are unaware of the program or the savings involved.

"We really want to increase awareness of these programs because those are dollars a department can save," says Krob, director of end-user support services for Technology Services. "With the advent of some new licensing arrangements, we thought this would be a great time to increase the awareness."

This year, Technology Services introduced two new licensing programs: Faculty and staff can now purchase a license to use the universitywide personal scheduling system Meeting Maker for $50 per user license, and, through Microsoft's Select program, students can now purchase Windows XP Professional, Office XP Professional or Office X for the Mac for $75 each. For years, faculty and staff have been able to purchase Microsoft products at a substantial discount.

To assist employees with their software needs, Technology Services recently opened a site license office on the downtown campus. Site license administrator Corliss Thornton is available to answer questions on Wednesdays in the Office of Educational Research and Services, 1430 Tulane Ave., Suite 1201. During other hours, Thornton will work out of her office in Richardson 201 on the uptown campus.

While faculty and staff can score great deals on software for their personal use, some of the most significant savings can be realized through departmental purchases. Rather than buying multiple copies of programs like Office or Acrobat, an office can achieve the same result by purchasing a single CD and multiple site licenses. The department can even forego purchasing the disk entirely and simply borrow an installation disk from Technology Services' software library.

"It's less expensive, but additionally it's convenient," Krob says. "If you want to buy licenses for Microsoft Office for your whole office, you can buy one CD and 15 licenses and use that CD to put it on 15 machines. You're still fulfilling your responsibility to license all those machines and you don't have 15 CDs sitting in a drawer somewhere."

The price is also right. A license for Office XP Professional with FrontPage purchased through the university is $64. An office license along with CD and manuals is $89. By comparison, a copy of Office XP Standard purchased from CompUSA is $150, using the education discount. Without the education discount, the price jumps to $560.

Krob adds that the licensing program has a variety of software available for less than $100, including PageMaker, Photoshop, Dreamweaver, Windows XP and Windows 2000 Server. Less than $50 will get you a license for Acrobat, Illustrator, MeetingMaker and Office X, Office XP Standard and Office XP Professional. For more information, visit the software Web page at or contact Corliss Thornton at 314-2556.

Mark Miester can be reached at

Tulane University, New Orleans, LA 70118 504-865-5000