Guidelines for Student Grant Proposals
Fall 2012 - Spring 2013
- The applicant must be a female student enrolled full time in the Newcomb-Tulane Undergraduate College (Schools of Architecture, Business, Liberal Arts, Public Health and Tropical Medicine, Science & Engineering), including 4+1 programs in those schools, or full-time in the School of Continuing Education. Applicant must plan to return to Tulane full time during the semester following funding of independent research or community engagement grants.
- Funded projects must promote the mission of Newcomb College Institute, contributing in a significant way to the education of women. Project proposal should clearly describe this element.
- Funded projects must have academic merit.
- The main purpose of the grants is to benefit undergraduate education.
- A faculty/student collaborative grant should distinguish the work the student will perform from the faculty member’s larger project. In other words, a collaborative grant should not pay for a student simply to assist a faculty member. The collaborative grant should support a student’s work in its own right, even when a part of a larger project. Neither faculty member nor student may be paid a stipend in a collaborative grant, as the grant is awarded in both the student's and the faculty member’s name. Student may receive a stipend if working as an assistant to the faculty grant recipient and assisting faculty member with her/his work. Student may not receive a stipend if grant is in student's name and student is doing independent work, although under a faculty member's guidance. The policy is: The person, either a faculty member or student, in whose name the grant is awarded cannot receive a stipend.
- If the grant is connected to a student group, there should be consultation with that organization and a letter of support from the faculty sponsor of that group.
- The grant (and its funding) ends with the end of the semester of its stated length. Funds awarded in fall 2012 are available until September 1, 2013. Funds awarded in spring 2013 are available until December 1, 2013. Requests for reimbursement or funds transfer MUST be presented prior to the end-of-cycle date, at which time funds revert to the Newcomb Fellows Grant Program.
- A grant report is due at the conclusion of the funding period. Future grant funding will take into consideration the completion and quality of research as reflected in this report.
- Deadlines for submitting grant proposals are strictly adhered to. Packets must be complete at time of submission. Deadline for fall 2012 cycle is 4 pm on November 1, 2012. Deadline for spring 2012 cycle is 4 pm on March 1, 2012.
- All grants involving international travel must be cleared from the United States Department of State Travel Warning List. That is, countries listed on the State Department Warning List are off limits to grant recipients. See “Policy Regarding Tulane Sponsored Undergraduate Travel Abroad” for a complete discussion of Tulane policies and the restrictions on travel.
- All permission and waiver forms for international travel must be complete and signed by student and parent/guardian (regardless of student's age) before student receives a formal letter of acceptance into the Newcomb Grant Program.
- Students working for faculty members may be paid a stipend if the student is assisting the faculty grant recipient with the faculty member’s work. A student cannot be paid a stipend in a collaborative project. The acceptable hourly rate for students is the current minimum hourly wage.
- Items which would become the personal property of the grant recipient (books, laptops, clothing) are not funded.
- All grant proposals must include the budget worksheet provided at the Newcomb College Institute.
- We do not reimburse expenses for alcoholic beverages. We do not provide a per diem for grant recipients, students working with grant recipients, or guests.
- Grant recipients should be creative in using the funding they receive, such as seeking the lowest available airfares. First-class airfares, “executive” hotel accommodations, charges for additional “roll away” beds in a room will not be fully reimbursed.
- Grants do not fund participation in structured, volunteer service programs, tuition, or course fees.
- Reimbursements may not exceed the grant award; if costs run over, the grant recipient is responsible for covering the excess.
- The faculty sponsor of a student grant proposal MUST be a Newcomb Fellow and should be from the student’s major department. The faculty sponsor should be willing to guide the applicant through the Internal Review Board process, if necessary. A list of current Newcomb Fellows is available at the Newcomb College Institute’s website.
- An applicant may submit a proposal for a particular project in only ONE category.
- An applicant may submit only ONE proposal per cycle.
- There is no "appeals process" for proposals that were not funded. An applicant may, however, re-submit the proposal in the next cycle following the guidelines above.
- The Newcomb Grant Program does NOT fund tuition for courses for which academic credit is received. The Program DOES fund research that is or becomes the basis for a credit-bearing Honors thesis, independent study, or capstone project.
- The Newcomb Grant Program does NOT fund structured, participatory programs such as Study Abroad. The program DOES fund projects initiated and designed by the student applicant.
Updated February 2013
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